How to Run a Successful NDIS Business in Australia
Running an NDIS (National Disability Insurance Scheme) business in Australia offers not only a rewarding opportunity to make a positive impact on people's lives, but also a chance to grow a strong, ethical, and sustainable enterprise.
How to Run a Successful NDIS Business in Australia – Compliance, Financial Management & Trinity’s Expert Support
Trinity Accounting Practice
✅ Accounting Firm in Beverly Hills
📍 159 Stoney Creek Road Beverly Hills NSW 2209
☎️ 02 9543 6804
🌐 www.trinitygroup.com.au
📅 Booking Link: https://calendly.com/ramy-hanna
What Is the NDIS & Who Can Be a Provider?
The NDIS is a government-funded program supporting Australians with permanent and significant disabilities. It allows participants to choose their own service providers.
NDIS services can include:
• Personal care
• Therapy
• Cleaning and gardening
• Transport
• Support coordination
• Plan management
• Community access
• Assistive technology
• Accommodation
Types of Providers:
• Registered providers – can work with all participants, including NDIA-managed
• Unregistered providers – can only work with self-managed and plan-managed participants
How to Set Up an NDIS Business in Australia
Choose a Business Structure
• Sole Trader – simple and affordable
• Company – offers liability protection and professional credibility
• Trust – used for tax planning and asset protection
• Partnership – suitable for co-owners or spouses
📌 Trinity will advise and establish your business structure.
Register for ABN and GST
• Apply for an ABN
• GST registration is required once turnover exceeds $75,000
NDIS Provider Registration & Compliance
Should You Register?
Registered providers can serve all participants. Registration involves audits and higher standards.
Steps to Register:
• Submit NDIS application online
• Complete self-assessment
• Book an audit with a registered auditor
• Undergo verification or certification
• Await approval from the NDIS Commission
📌 We connect you with trusted NDIS registration consultants.
Ongoing Compliance:
• Follow NDIS Code of Conduct
• Meet Practice Standards
• Maintain detailed participant records
• Report incidents and complaints
• Ensure all staff have the correct qualifications and screening checks
What Expenses Can NDIS Providers Claim?
Staffing Costs
• Wages and super
• Payroll tax
• WorkCover
• Staff training and onboarding
Motor Vehicle & Travel
• Fuel and servicing
• Rego and insurance
• Parking and tolls
• Business use logbook
Office & Admin
• Rent or home office
• Phones and internet
• Stationery and printing
• Laptops, tablets, software
Professional Fees
• Accounting and tax agents
• NDIS consultants and auditors
• HR and legal advice
Insurance
• Public liability
• Professional indemnity
• Cybersecurity and data protection
Marketing & Branding
• Website and SEO
• Social media ads
• Flyers, brochures, branding
Software & Subscriptions
• Plan management apps (ShiftCare, Brevity, Careview)
• Accounting (Xero)
• Rostering and CRM tools
📌 Trinity will categorise and record your expenses to optimise your deductions.
Bookkeeping & Payroll for NDIS Providers
Why Bookkeeping Matters:
• Required by the NDIS Commission
• Supports accurate tax and BAS lodgement
• Tracks funding and service delivery
• Keeps wages and contractor payments in check
Cloud Systems like Xero Simplify:
• Payroll and timesheets
• Invoicing
• Superannuation
• GST and BAS
• Bank reconciliations
Payroll Tips:
• Use SCHADS Award for staff pay
• Lodge STP with every pay run
• Pay super on time
• Maintain timesheets for NDIS services delivered
Tax Obligations for NDIS Providers
BAS Lodgement
• Monthly or quarterly
• Declare GST on income
• Claim GST on purchases
• Report PAYG withholding
Income Tax
• Sole traders: declare income on personal tax return
• Companies: flat 25% tax rate
• Trusts: distribute income to beneficiaries
Annual Financials
• Lodged with ASIC for companies
• Additional reports for plan managers
• Prepare for potential audits
📌 Trinity ensures full compliance and audit-readiness.
Risk Management & Record Keeping
Records You Must Keep:
• Client service logs
• Signed agreements and NDIS plans
• Staff certifications and police checks
• Incident and complaint reports
• Invoices, payments, and expense records
📌 We’ll help you build secure systems and store documents via SuiteFiles or Xero.
Common Mistakes to Avoid
🚫 Mixing business and personal funds
🚫 Not registering for GST after reaching $75,000 turnover
🚫 Paying staff under the wrong award
🚫 Poor receipt and invoice tracking
🚫 Inaccurate NDIS claiming
🚫 No accountant familiar with NDIS rules
✅ Trinity helps you prevent these problems with personalised support.
Growing Your NDIS Business
• Build a profile on MyCareSpace and Clickability
• Partner with support coordinators
• Offer bundles (e.g., personal care + transport)
• Expand to new registration groups
• Request participant testimonials and reviews
• Monitor KPIs and cash flow
• Hire qualified staff to scale your team
📌 Ask about our strategic growth sessions, forecasting, and budget planning.
How Trinity Accounting Practice Supports NDIS Providers
Business Setup
• Company or trust registration
• ABN, TFN, GST setup
• Structural review for asset protection
Bookkeeping & Software
• Xero setup and training
• Integration with NDIS software
• Monthly bank reconciliations
Payroll & Super
• SCHADS-compliant pay runs
• Timesheet integration
• Super tracking and lodgement
BAS & Tax
• Quarterly BAS
• Annual tax returns
• Profit/loss reporting
• Audit preparation
Strategic Advice
• Budgeting and expansion planning
• Profit margin analysis
• Support with funding or NDIS grants
Why NDIS Businesses Trust Trinity Accounting Practice
✅ We are NDIS-registered ourselves
✅ We’ve helped dozens of providers from setup to scale
✅ We understand plan management and NDIS pricing
✅ We offer after-hours and weekend availability
✅ We support providers in metro and regional Australia
✅ We integrate your systems to save time and money
Ready to Take Your NDIS Business to the Next Level?
If you’re serious about compliance, financial health, and sustainable growth, partner with a team that lives and breathes the NDIS.
👉 Trinity Accounting Practice
📍 159 Stoney Creek Road Beverly Hills NSW 2209
☎️ 02 9543 6804
🌐 www.trinitygroup.com.au
📅 Booking Link: https://calendly.com/ramy-hanna
Explore More
📌 Learn more about what we offer: https://www.trinitygroup.com.au/services
📌 Discover the industries we specialise in: https://www.trinitygroup.com.au/niches
📌 Read more tax and accounting tips on our blog: https://www.trinitygroup.com.au/explore-learn