Accounting, Bookkeeping & Taxation for Childcare in Sydney
Expert accounting and bookkeeping services for childcare. Trinity Accounting ensures financial stability, and growth for your childcare business
Specialist Accountants for Childcare Centres and Early Learning Providers in Sydney
Running a childcare centre or early learning service in Sydney is both rewarding and challenging. Operators must balance the responsibility of providing quality education and care with meeting strict government, tax, and compliance obligations. Managing payroll for educators, reconciling Child Care Subsidy (CCS) payments, handling operational costs, and lodging BAS on time are daily realities.
At Trinity Accounting Practice, we specialise in providing accounting, bookkeeping, and taxation services tailored to the childcare sector. With over two decades of experience, our accountants work closely with childcare businesses to ensure financial efficiency, tax optimisation, and compliance with both the Australian Taxation Office (ATO) and industry regulators.
We understand the complexities of this industry and provide practical solutions so that owners and directors can focus on delivering quality care for children while we handle the financial side.
Why Childcare Businesses Need Specialised Accounting Services
Childcare centres operate within one of the most highly regulated industries in Australia. Providers must remain compliant with requirements set by the ATO, the Australian Children’s Education and Care Quality Authority (ACECQA), and the Department of Education. In addition, many childcare centres rely on government funding through CCS, making accurate reconciliation and reporting essential.
Common financial challenges faced by childcare centres include:
- Reconciling CCS funding with parent fee payments
- Meeting payroll and superannuation obligations under strict award conditions
- Claiming all eligible tax deductions for rent, supplies, and educational resources
- Lodging BAS and GST reports accurately and on time
- Maintaining compliance with ATO audits and ACECQA reviews
- Managing seasonal changes in enrolments and revenue
Without professional accounting support, many childcare centres risk inefficiencies, reduced profitability, and exposure to penalties.
Childcare Industry Taxation and ATO Compliance
Our team provides end-to-end tax and compliance services designed for childcare centres:
- Tax Planning and Strategy – Structuring your business for maximum tax efficiency.
- GST and BAS Lodgments – Ensuring accurate and timely lodgments to avoid penalties.
- Payroll Tax and Superannuation – Managing staff wages, overtime, and contributions.
- Depreciation and Capital Expense Deductions – Claiming deductions on play equipment, classroom furniture, renovations, and technology.
- Business Structuring Advice – Supporting owners with decisions on whether to operate as a company, trust, or partnership.
- ATO Audit Support and Compliance – Ensuring records and financial documentation are always audit-ready.
By working with Trinity Accounting Practice, childcare centres stay compliant and reduce the risks associated with complex taxation requirements.
Bookkeeping Services for Childcare Businesses
Accurate bookkeeping is essential to track income from parents, government subsidies, and community funding while managing daily operating expenses. We provide complete bookkeeping solutions for childcare businesses, including:
- Cloud-based bookkeeping using Xero, MYOB, or QuickBooks
- CCS payment reconciliation to ensure funding aligns with enrolments
- Accounts payable and supplier management for food, cleaning, and educational supplies
- Payroll processing and compliance with Fair Work awards
- Cash flow and budgeting assistance to prepare for seasonal revenue changes
- Financial reporting and KPI tracking to monitor profitability
- Debt collection and fee management for outstanding childcare fees
By outsourcing bookkeeping to our team, childcare providers save time, maintain accuracy, and access up-to-date financial insights.
Payroll and Superannuation for Childcare Centres
Childcare centres employ a diverse workforce, including educators, teachers, administrators, and support staff. Payroll must comply with the Children’s Services Award and other relevant employment laws.
Our payroll services cover:
- Fortnightly or monthly payroll processing
- Award wage and overtime compliance
- Single Touch Payroll (STP) reporting
- Timely superannuation payments
- Leave entitlement tracking
- Detailed staff reports and payslips
By relying on Trinity Accounting Practice, childcare providers ensure staff are paid correctly and that compliance with Fair Work and ATO requirements is maintained.
Cash Flow Management for Childcare Providers
Fluctuations in enrolments, changes in government funding, and seasonal variations affect cash flow in the childcare industry. Poorly managed cash flow places stress on operations and limits opportunities for growth.
We assist with:
- Rolling cash flow forecasts
- Budgeting to prepare for peak and quiet periods
- Debtor management and parent fee collection strategies
- Identify areas of overspending
- Profitability improvement plans
Strong cash flow management supports business stability and ensures childcare centres can continue providing quality care without financial stress.
Who We Help in the Childcare Industry
Trinity Accounting Practice provides financial services for a wide range of childcare operators:
- Long Day Care Centres – Managing tuition fees, payroll, and compliance.
- Family Day Care Providers – Supporting small operators with bookkeeping and tax advice.
- Preschools and Kindergartens – Ensuring efficient payroll, superannuation and compliance.
- Before and After School Care (OSHC) – Managing government funding and fee structures.
- Community and Not-for-Profit Childcare Centres – Ensuring financial transparency and audit readiness.
No matter the size or structure of your childcare service, our accountants provide tailored advice and support.
Business Advisory for Childcare Operators
Beyond compliance and bookkeeping, childcare businesses benefit from strategic financial advice. We provide advisory services to improve performance and plan for the future:
- Financial performance reviews and benchmarking
- Business valuations and acquisition support
- Long-term financial modelling for growth
- Succession planning for owners and directors
- Compliance and risk management reviews
These services give owners the insights needed to grow sustainably and manage risk effectively.
Cloud Accounting for Childcare Centres
Cloud accounting is essential for modern childcare providers. Platforms like Xero and MYOB integrate with payroll and fee systems, providing real-time financial visibility.
Benefits include:
- Access financial data anytime, anywhere
- Automated bank feeds and reconciliation
- Integration with CCS management software
- Secure data storage and backups
- Real-time dashboards and reporting
As certified advisors, we help childcare providers implement and optimise cloud-based solutions.
Compliance and Audit Readiness
The childcare industry is subject to financial audits and government reviews. Centres must demonstrate accurate financial reporting and compliance with CCS funding rules.
We support providers with:
- Accurate record-keeping systems
- Preparation of audit-ready financial statements
- Assistance during government or ATO audits
- Regular compliance reviews
Our proactive support ensures that you remain compliant and prepared at all times.
Strategic Growth for Childcare Centres
Childcare operators looking to expand require financial strategies that support growth while protecting compliance.
We help with:
- Business valuations and feasibility studies
- Funding and loan applications
- Tax-effective structuring for new centres
- Expansion planning and forecasting
- Long-term profitability strategies
Our goal is to ensure that your expansion is financially viable and sustainable.
Why Choose Trinity Accounting Practice for Your Childcare Business?
- Over 22 years of accounting expertise
- Childcare-specific experience with compliance and CCS management
- Certified Xero and MYOB advisors
- Local and trusted accountants in Beverly Hills, Sydney
- Personalised service with after-hours and weekend availability
We provide the support childcare operators need to manage finances with confidence.
Partner with Sydney’s Leading Childcare Accountants
Running a childcare centre requires balancing compliance, staff management, and financial sustainability. Trinity Accounting Practice provides expert accounting, bookkeeping, taxation, and advisory services so you can focus on what matters most: providing quality education and care.
👉 Trinity Accounting Practice
✅ Accounting Firm in Beverly Hills
☎️ 02 9543 6804
📍 159 Stoney Creek Road Beverly Hills NSW 2209
🌐 www.trinitygroup.com.au
📅 Weekend & after-hours appointments available!
📅 Booking Link: https://calendly.com/ramy-hanna
We also support clients in niche industries like healthcare, trades, and retail through tailored solutions such as our business advisory services, helping them make confident financial decisions all year.
📌 Learn more about what we offer:
https://www.trinitygroup.com.au/services
📌 Discover the industries we specialise in:
https://www.trinitygroup.com.au/niches
📌 Read more tax and accounting tips on our blog:
https://www.trinitygroup.com.au/explore-learn